Long Range Planning Committee Charter

The purpose of the Long-Range Planning Committee (the “Committee”) is to serve as representatives of the Southern California Genealogical Society’s (the “Society”) Board of Directors (the “Board”) to review and assess the long-range strategic objectives of the Society.

In furtherance of the Committee’s purpose, and in addition to any other responsibilities that may be assigned by the Board, the Committee shall:

• Make recommendations to the Board and take no decisive action without prior Board approval.
• Provide guidance to the Board in the development of a long-term strategic plan; review and recommend to the Board for approval the long-term objectives and strategic plan for the Society.
• Ensure that goals, strategies, and priorities of the Society are established consistent with the Society’s mission and overriding goals of creating value for its members and all who share an interest in genealogy.
• Advise the Board on major strategic initiatives, such as major acquisitions, alliances or divestitures, or expansion.
• Request and review such reports from the Board or other Committees as may be required in carrying out its assigned responsibilities.
• Explore and review initiatives that will provide greater benefit to the Society.
• Translate the strategic direction of the Society into actionable plans.
• Consider future direction of the Society’s committees and work groups.
• Work with the Board and other committees of the Board, as appropriate, to review or to develop or enhance processes that must be consistent with and reinforce long-term Society goals.
• Meet with the President or Board as necessary or appropriate to discharge its responsibilities.

The Committee shall also undertake such additional activities within the scope of its primary responsibilities as the Committee or the Board may from time to time determine.

• Number – The Committee shall consist of at least 2 members of the Board.
• Chair – The Committee Chair shall be elected by the Committee and approved by the Board.
• Selection and Removal – The Board may remove members of the Committee from the Committee, with or without cause.
• Absences – Committee members unable to attend a meeting must report their inability to attend the meeting to the Chair or, in his/her absence, to another Committee member. Any member who has 3 or more unexcused absences within a 12-month period is subject to being replaced as a Committee member.

• Meetings –The Committee shall meet the second Thursday of each month from 6-8 p.m. at the Society’s headquarters. The Committee may suspend its monthly meetings during the three months prior to Jamboree. Any change in meeting date/time must be approved by the majority of its members. The Committee shall keep minutes of its meetings and distribute them to Committee members as well as to the Board.
• Reports to the Board – The Committee shall report to the Board from time to time, or whenever requested to do so by the Board.
• Charter – The Committee shall review and assess the adequacy of this Charter, as needed, and recommend any proposed changes to the Board for approval.
• Expenditures – All expenditures recommended by the Committee must be presented to the Board for approval.
• Annual Self-Evaluation – At least annually, the Committee shall evaluate its performance. The Chair of the Committee, together with the President of the Society shall determine the form and nature of the annual self-evaluation.

(As approved by the Board on January 19, 2006)